When I Work pricing
Quick verdict
As of 2026-08-09, When I Work employee scheduling tools pricing starts at $2.50/mo on its Single location or schedule plan. It has no free plan. There are 2 plans in total. Paid plans run up to $5/mo. All figures come from the vendor's own pricing page, kept dated and current.
When I Work has 2 plans. There is no free plan. The cheapest paid plan is Single location or schedule at $2.50/mo on monthly billing. Pricing is tiered.
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View When I Work pricing plans →
No free plan.
When I Work publishes 2 pricing plans.
| Plan | Monthly | Billed annually | Contacts / limit | What's included |
|---|---|---|---|---|
| Single location or schedule | $2.50/mo | — | ||
| Multiple locations or schedules | $5/mo | — |
Price history
As of Aug 2026, When I Work's Single location or schedule plan lists at $2.50/mo. We track every change to it from here.
| Observed | Single location or schedule plan (monthly) |
|---|---|
| $2.50/mo |
What you'll actually pay
As of , When I Work employee scheduling tools pricing starts at $2.50/mo, but none of these buyer scenarios match a covering tier — see the plan table above for its published pricing.
| Scenario | Monthly usage | Cheapest plan | Base plan | Add-ons | Total / mo |
|---|---|---|---|---|---|
| Solopreneur | 500 contacts · 2,000 sends | Custom | Custom | — | Custom |
| Event coordinator | 500 contacts · 5,000 sends · SMS | Custom | Custom | — | Custom |
| Small business | 2,500 contacts · 20,000 sends | Custom | Custom | — | Custom |
| Nonprofit | 5,000 contacts · 25,000 sends | Custom | Custom | — | Custom |
| Ecommerce store | 10,000 contacts · 80,000 sends · SMS | Custom | Custom | — | Custom |
Each total is the list price of the cheapest plan covering that persona's contacts plus any add-ons (e.g. SMS) it needs, read from the vendor's own pricing — the real cost, not the sticker price. Scenario set v1.0.0; usage-based tiers that don't publish a rate for a scenario show as Custom.
Source: wheniwork.com/pricing, verified
See When I Work plans →Compare When I Work plans & pricing →
Related comparisons
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Frequently asked questions
Does When I Work have a free plan?
No. When I Work does not offer a free plan. The cheapest way to start is its Single location or schedule plan at $2.50/mo, and most vendors also offer a limited free trial before you commit to a paid tier.
How much does When I Work cost?
When I Work lists 2 plans, and its cheapest priced option is Single location or schedule at $2.50/mo. Pricing for employee scheduling tools is tiered, so your cost scales with your team size. There is no free plan. Every figure comes straight from our maintained, dated dataset, verified on 2026-08-09.
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